Activating/Deactivating Caregivers

Activating/Deactivating staff members within Aaniie Kids is a simple process that should be carried out when a staff member is no longer working for your agency or starts work again if they previously left, since staff members cannot be permanently deleted from the system. To activate/deactivate a staff member, follow the instructions below:

How to Deactivate 

1. Navigate to the Staff Management page through either the quicklink on the main page or Menu>Staff>Staff Management.

2. Click the profile picture of the staff member you want to deactivate.

3.  In the staff member’s profile, click on the Priority Info section to expand it.

4. Scroll down to the section labeled Status. There will be a yellow pencil icon next to the Status bar. Click the pencil icon on the Status bar to edit the status of the staff member.

5. A message appears asking if you want to deactivate the staff member. If so, click Confirm. This action will deactivate the staff member.

6. Once deactivated, you will get a pop up giving you a success message. This pop will also remind you to update the appropriate Employment Date record below. 

7. To update the Employment Dates, click the Caregivers section in the staff member's profile. Select the pencil to edit the current dates to include the termination (or deactivation date).

8. Add the Termination date and any notes. Once complete click, Save. 

9. Now the staff member is deactivated. 

NOTE: The system does not delete a deactivated staff member. You can still access their information and profile within the Inactive Staff section.

Activating a previously deactivated caregiver

1. Navigate to the Staff Management page through either the quicklink on the main page or Menu>Staff>Staff Management.

2. Find the caregiver in the All Staff or Inactive Staff list options.

3. Click the profile picture of the staff member you want to activate.

4.  In the staff member’s profile, click on the Priority Info section to expand it.

5. Scroll down to the section labeled Status. There will be a yellow pencil icon next to the Status bar. Click the pencil icon on the Status bar to edit the status of the staff member.

6. A pop up will ask you to confirm you would like to activate the employee.

7. Click confirm to activate and the employee will be active again. 

8. Next, access the Employment dates to create a new record of their employment by including the new hire date. This is found under the Caregiver Tracking section, and Employment dates. 

9. Click the pencil/pad option to create a new Employment Period.

10. Once selected, the hire date will automatically populate with the current date. Change if needed, and then select Save. 

11. Now the employee is reactivated and their new employment dates are entered. 

NOTE: It’s important to always note the Hire Date and Termination dates when activating and deactivating caregivers. This is accessible in reporting when tracking employment information. 

Need Assistance?

Our dedicated Customer Support team is available anytime to help you out. If you have questions or need assistance, please call us at 715-227-3768 or email support@aaniie.com. Also, don't miss our upcoming webinars and training sessions—visit our Webinar & Training Calendar for more details.