Site Settings - Accounting

An overview of the site settings and their descriptions in the Accounting Section of Site Settings. 

Navigate to Site Settings (Menu> Settings> Site Settings) and scroll to the Accounting Section. 

Payroll Load %

• The percentage used to calculate gross margin on reports 

State Billing Tax Percentage (%) 

• The percentage applied to taxable items on an invoice. 0 will disable taxes from appearing on an invoice. 

Default Tax Label

• The description text that will appear on invoices to indicate the taxes added. 

Default Caregiver/Client Rate per Mile

• Allows for the change of the rate per mile charges for caregivers and clients. This will populate in Mileage Reimbursements throughout the system. 

Enable Automatic Mileage between Two Shifts

• Allows for mileage to be captured for a caregiver traveling between two shifts, given a shift is set up with the Auto Mileage Client and the caregiver between the two original shifts. 

Auto Mileage Client

• This is the client the caregiver will have a shift with between the two original shifts. 

Max Minutes Between Shifts

• The maximum time in minutes between two shifts that will trigger the creation of a mileage claim. 

Minimum/Maximum Miles 

• The minimum and maximum number of miles between two shifts that will trigger the creation of a mileage claim. 

Second shift must take place on same day as first shift

• Gives the system the specifications that the auto mileage shift should only be created if the shifts are on the same days. 

• When generating Payroll reports, the system will generate the caregiver’s Aaniie Kids ID in the Payroll ID field. 

Works are 1099 Contractors

• If this setting is enabled, the Disable all Overtime Pay/Fees setting will become available as 1099 Contractors can then be exempt from Overtime pay. 

Include social security on staff priority information 

• Adds the Social Security field in the Priority Info section of a caregiver’s profile. 

My State Exempts Caregivers from Overtime Requirements 

• Disables overtime hours/wages from calculating on shifts. 

Disable All Overtime Pay/Fees

• Disables overtime pay for caregivers as well as billing client overtime hours entirely. 

Disable All Holiday Pay/Fees

• Disables holiday pay for caregivers as well as billing client holiday hours entirely.  

Apply Overtime Weighted Average to Rate To

• The weighted average caregiver wage is calculated by dividing a caregiver’s regular-hour wages by the total hours worked in the workweek. Based on this setting, the system calculates overtime using either 1.5× the weighted average rate or 1.0× plus an additional 0.5× of the weighted average rate. This setting also applies to double-time calculations.

Pay/Bill Holidays in Addition to Overtime 

• If selected, overlapping overtime and holiday hours will be paid/billed at time and a half. If unchecked, the system will pay/bill these hours at doubletime. 

Enable Paid Holidays

• Enables creating a shift to pay caregivers Paid Holiday for a specific time in either Quick Shifts or Create Time Off in the Utility Drawer. 

# Hourly Wage/Fee/Fixed Fee Rates 

• These settings will change the amount of wage, fee, or fixed fee types available for each category. 

Need Assistance?

Our dedicated Customer Support team is available and ready to help you. If you have questions or need assistance, please call us at 715-227-3768 or email support@aaniie.com.